Stage management templates
Use these free stage management templates for audition intake, rehearsal reports, production planning, and inventory handoffs.
Download a printable PDF or import the companion CSV into a spreadsheet in your own account. Most PDFs are blank worksheets. The rehearsal report PDF contains a filled illustrative example.
These files are downloads, not hosted Google Docs or Sheets templates.
Templates for the production room
13 PRINTABLE WORKSHEETS-
WORKSHEET / 01 · Open calls, callbacks and community-theatre casting teams
Audition Form
Collect the details a casting team needs in one legible place. This printable audition form gives each performer room for contact information, availability, experience and role preferences without turning check-in into an interview.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 02 · Collecting cast availability before a rehearsal schedule is published
Conflict Calendar
A useful conflict sheet captures specific dates and times—not a vague “most Tuesdays.” Share this worksheet with the cast early, then use the responses to identify workable rehearsal windows before publishing a call.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 03 · Wardrobe teams, costume designers and stage managers
Costume Plot
Track what each character wears, when a change happens and who is responsible for the quick-change handoff. This scene-by-scene plot is designed to be marked up during fittings and technical rehearsals.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 04 · Props masters and stage managers building a show’s tracking list
Props List
A prop list needs to answer more than “what is it?” Track where an item is used, who presets it, where it lands after the scene and whether it needs a safe substitute or special handling.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 05 · Documenting rehearsal progress, production notes and assigned follow-ups
Rehearsal Report
A clear report gives the director, designers and production team a shared record of what happened and what needs attention next. Capture decisions and owners while they are fresh, then send a concise, dated summary after rehearsal.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 06 · Planning calls for plays, musicals and community-theatre productions
Rehearsal Schedule
Build a call sheet that tells each person when to arrive, what work is planned and where to go. This blank rehearsal schedule is a planning worksheet; confirm availability and room access before you publish each call.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 07 · Productions preparing audience-facing program copy
Show Program
Use this program outline to gather accurate show information before layout begins. It is a content worksheet—not a hosted document template—so you can copy the fields into your preferred editor, proof names and export a print-ready PDF.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 08 · Stage managers and production teams coordinating cast and crew communication
Cast & Crew Contact Sheet
Give the production team one dependable roster for routine communication. Record only contact details people have agreed to share, identify the current version and distribute it privately rather than posting personal information publicly.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 09 · Costume fittings and wardrobe teams recording performer measurements
Costume Measurement Form
A measurement record is useful only when the units and measuring conventions are clear. Use this form during a fitting, let the performer know why the information is being collected and keep the completed sheet limited to wardrobe staff who need it.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 10 · Breaking a script into entrance-and-exit units for blocking and rehearsal planning
French Scene Breakdown
A French scene chart tracks the play’s changing onstage company: a new unit begins when an entrance or exit changes who is present. This is more specific than numbering the playwright’s printed scenes and helps teams see traffic, entrances and who remains onstage.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 11 · Checking cast or crew attendance at rehearsals and calls
Rehearsal Sign-In Sheet
Use one dated sheet per call so the stage manager can quickly confirm who has arrived and note early departures. Keep the sheet at check-in, announce where it is and transfer attendance information according to your production’s normal process.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 12 · Coordinating usher, lobby, concessions and event support shifts
Theatre Volunteer Sign-Up Sheet
Make it easy for people to volunteer for a specific task and shift, while making open spots visible to the coordinator. Put only the information needed for scheduling on a sheet that may be seen by other volunteers.
View worksheet instructions ↗ Download worksheet PDF ↗ -
WORKSHEET / 13 · Stage managers and directors tracking text work during rehearsals
Line Notes
Capture a precise, neutral record when a line is missed, changed or prompted during rehearsal. Include enough script context to find the moment later, and use your director’s agreed process before sharing notes with performers.
View worksheet instructions ↗ Download worksheet PDF ↗
Want production details in one place?
Stage Manager Suite includes tools for audition management, rehearsal schedules, costume plots, props inventory and show programs.