Stage Manager Suite
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Set Piece Tracking Built for Reusable Scenery
Set pieces are the most expensive things a community theater owns and the hardest to keep track of. A flat costs real money and real build hours, but the moment a show closes it vanishes into a storage unit, a shipping container, or the back of the scene shop — and two seasons later someone builds a new one because nobody remembered the old one existed.
Stage Manager Suite gives your scenery a real inventory. Catalog every flat, platform, and piece of stage furniture with photos, descriptions, and storage locations, then track check-out history as pieces move between shows. It's the same system that runs your props inventory and costume inventory, so everything your productions rely on lives in one searchable place.
A photo catalog of your scenery and stage furniture
Give every set piece a record with a photo, a description, and a category. For scenery, the photo matters more than anywhere else — a designer needs to see the flat, the arch, or the staircase unit to know whether it fits the new show without hauling it out first. Sub-categories keep flats, platforms, furniture, and rolling units organized.
Already tracking scenery in a spreadsheet? Import it in one step with CSV bulk import, then use batch photo upload to add images across your whole stock quickly.
- Photos and descriptions on every flat, platform, and furniture piece
- Sub-categories for scenery, platforms, and stage furniture
- CSV bulk import and batch photo upload for fast setup
Storage locations for big, hard-to-move pieces
Scenery is heavy and it lives wherever there's room — a barn, a container, a rented unit across town. Recording the storage location for each piece means a build crew knows exactly where to go before they rent the truck, instead of discovering the platform they need is at the other site.
For theaters that store scenery in more than one place, accurate locations turn a full day of hunting into a planned pickup. It's the difference between reusing what you own and rebuilding it because you couldn't find it.
Check-out history as pieces move between shows
Set pieces travel — loaned to another company, moved to a rehearsal hall, or pulled for repair and repaint. Log each check-out and every piece keeps a running history of where it's been and whether it's come back. When you're planning the next build, you know instantly what's on hand and what's still out.
Tied to specific shows, that history also tells you which scenery each production actually used, which makes it far easier to plan and budget your next season around what you already own.
QR and NFC tags for scan-and-go scenery
Attach a QR code or NFC tag to a storage area, a rolling rack, or a large piece, and a crew member can scan it with a phone to confirm what it is and where it belongs. For scenery that all looks alike stacked against a wall, a quick scan beats guessing every time.
Scanning also keeps things honest during load-out, when everyone's tired and pieces get shoved wherever they fit. A scan-and-check-in habit means your set inventory is still accurate the next time a designer goes looking.
- QR codes and NFC tags on storage areas and large pieces
- Scan to confirm what a piece is and where it lives
- Accurate records that survive a chaotic load-out
Set tracking that connects to the whole production
Scenery doesn't stand alone — it shares the stage with props, costumes, and a cast that has to move around it. In Stage Manager Suite your set pieces live in the same backstage system as props and costume inventory, so one search covers everything a show needs, and it all feeds the same season workspace.
For a practical approach to sourcing, storing, and reusing show items, read our guide on how to organize props and set pieces.
Run your whole season — auditions to strike — in one workspace.
Start free — no credit card requiredFree plan includes auditions, casting, planning, and up to 50 inventory items.
Frequently asked questions
What kinds of set pieces can I track?
Anything you store and reuse — flats, platforms, staircases, rolling units, and stage furniture. Each piece gets a photo, description, category, and storage location so it's easy to find and reuse.
Can I record where large scenery is stored?
Yes. Every set piece carries a storage location, which is especially useful when scenery lives across multiple storage sites. Crews can confirm where a piece is before they plan a pickup.
How do I track a set piece that's been loaned out?
Log a check-out when a piece leaves. Each item keeps a check-in and check-out history showing where it went, when, and whether it's been returned, so you always know what's on hand for the next build.
Do set pieces use the same tags as props and costumes?
Yes. Set pieces, props, and costumes share one inventory system, so you can tag storage areas and large pieces with QR codes or NFC labels and scan them with a phone to confirm contents and locations.
Can I import an existing scenery list?
You can bring in an existing spreadsheet with CSV bulk import in one step, then use batch photo upload to add images across your stock, turning your scene shop records into a searchable catalog quickly.
Is set piece tracking free?
You can start free with no credit card, tracking up to 50 inventory items. The Pro plan removes that limit for unlimited set-piece, prop, and costume tracking.