Stage Manager Suite
Start free
Costume Inventory Software Your Whole Wardrobe Team Can Use
Every community theater accumulates costumes — racks of them, in closets, storage units, and the occasional volunteer's basement. Without a real inventory, that stock is nearly useless: nobody remembers what's there, where it lives, or what got borrowed for the last show and never came back.
Stage Manager Suite turns your wardrobe stock into a searchable catalog with photos, descriptions, storage locations, and full check-in and check-out history. Tag your storage boxes with QR or NFC labels, scan them to see what's inside, and link pieces straight to your costume plot when it's time to dress a show. It's the same inventory system that handles your props and set pieces, so everything backstage lives in one place.
A photo catalog of your entire costume stock
Give every costume a record with a photo, a description, and a category. A picture does what a text label never can — it lets a designer recognize the right coat instantly, without unpacking three bins to find it. Sub-categories keep things tidy, so period dresses, modern suits, and children's costumes each have their own place.
Because the catalog is searchable, finding a piece takes seconds rather than an afternoon. Search by name, category, or storage location and go straight to the box.
- Photos and descriptions on every costume piece
- Categories and sub-categories for period, style, or size
- Batch photo upload to catalog a whole rack quickly
- CSV bulk import to migrate an existing spreadsheet in one step
Storage locations you can actually find later
The most common inventory failure isn't losing the record — it's recording the item but not where it lives. Every costume in Stage Manager Suite carries a storage location, so a volunteer who's never set foot in your storage unit can still be sent to the exact shelf and box.
This matters most during a build, when three people are pulling for the same show at once. A shared, accurate location field keeps everyone out of each other's way and out of the wrong bins.
Check-out history so nothing disappears
When a costume leaves stock — for a show, a fitting, or a repair — log the check-out. Every piece keeps a running history of who took it, when, and whether it's been returned. At strike, you can see instantly what's still out and chase it down before it's gone for good.
Tie check-outs to a specific show and your inventory becomes a record of what each production actually used, which makes budgeting and planning the next season far easier. It all rolls up into your broader season management picture.
QR and NFC box tags for scan-and-go organizing
Print a QR code or program an NFC tag for each storage box, stick it on, and scan it with a phone to pull up everything inside. No more opening every bin to find the one hat you need — scan the shelf, read the labels, grab the box.
Scanning also makes putting things away honest. When strike is chaotic and volunteers are tired, a quick scan-and-check-in beats a clipboard every time, which means your inventory is still accurate when the next show starts.
- QR codes and NFC tags for every storage box
- Scan to view contents from any phone
- Faster, more accurate check-in at strike
Costume inventory that connects to the rest of your show
Inventory isn't just a warehouse list. Link pieces to your costume plot and a character's look points straight to the physical item in stock, complete with the wearer's measurements from your talent pool. Pull the piece, check it out to the show, and the plot updates.
For a step-by-step approach to cataloging and maintaining your stock, read our guide on how to track costume inventory.
Run your whole season — auditions to strike — in one workspace.
Start free — no credit card requiredFree plan includes auditions, casting, planning, and up to 50 inventory items.
Frequently asked questions
How do I get my existing costume list into the system?
You can bulk import your stock from a CSV file, so an existing spreadsheet becomes a searchable catalog in one step. Batch photo upload then lets you add images to many items at once.
How do QR and NFC box tags work?
You print a QR code or program an NFC tag for each storage box and attach it. Scanning the tag with a phone pulls up everything inside, so you can find pieces and check them in or out without opening every bin.
Can I track who borrowed a costume?
Yes. Every piece keeps a check-in and check-out history showing who took it, when, and whether it's been returned, so you always know what's still out before strike.
Does costume inventory connect to the costume plot?
It does. You can link an inventory item to a piece on your costume plot, so a character's look points directly to the physical costume, its storage location, and its check-out history.
How many items can I track for free?
The free plan covers up to 50 inventory items with no credit card required. The Pro plan removes that limit for unlimited costume, prop, and set-piece tracking.
Can volunteers help catalog costumes?
Yes. On the Team plan you can add up to five team members with per-module access controls, so wardrobe volunteers can manage inventory without touching the rest of your season data.