Theatre cast and crew contact sheet template
Give the production team one dependable roster for routine communication. Record only contact details people have agreed to share, identify the current version and distribute it privately rather than posting personal information publicly.
Best for: Stage managers and production teams coordinating cast and crew communication. Download the PDF to print, or upload the companion CSV to Google Sheets in your own account.
Download the blank PDF to print, or upload the companion CSV to Google Sheets in your own account. These are downloads, not hosted Google templates.
How to use this worksheet
Decide who needs to be listed
Set the scope before collecting details: cast, production staff, crew, or a clearly labeled subset. Ask each person to confirm their name, role and preferred contact method.
Keep the sheet useful and limited
Include the contact fields the team actually needs. Do not add home addresses, emergency contacts or other sensitive details to a broadly circulated contact sheet.
Control copies and revisions
Add a prepared or updated date, name a person who can correct errors, and tell recipients not to forward the sheet outside the production. Replace outdated copies when details change.
Cast & Crew Contact Sheet worksheet
Working copy / Blank template| Name | Production role / character | Pronouns (optional) | Preferred contact method | Phone (if shared) | Availability / contact note | |
|---|---|---|---|---|---|---|
Use only with permission and share through a private channel. Avoid placing personal contact details on public noticeboards or public sign-up pages.
When the paper worksheet is not enough
Stage Manager Suite can build a cast contact sheet from the cast list automatically, so you do not have to retype the roster. Review who can see contact details before sharing. Explore Cast management ↗