Stage Manager Suite
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Community Theater Management Software for the Whole Season
Running a community theater season means juggling a dozen jobs at once: auditions, casting, rehearsal schedules, costumes, props, set pieces, volunteers, and the program — usually across a patchwork of spreadsheets, forms, group texts, and one very tired person's memory. Every show, the same information gets re-collected, re-typed, and re-lost.
Stage Manager Suite is theater management software that holds all of it in one place. The performer who signs up to audition becomes a cast member, whose measurements feed the costume plot, whose availability shapes the rehearsal calendar, whose bio prints in the program — all without re-entering a single thing. This page is the map; each module has its own detailed page linked below.
One workspace from auditions to strike
The core idea is simple: data you collect once should work everywhere. When a performer signs up through a public audition link, they enter their own contact info, headshot, conflict dates, and measurements. Promote them and they become part of your cast list — no export, no copy-paste.
From there the information flows outward. Conflict dates surface on your rehearsal schedule. Measurements land in your costume plots. Bios assemble into your printed program. Instead of a dozen disconnected documents, you have one production that knows about itself.
Auditions and casting without the paperwork
Share a public sign-up link and let performers register themselves — solo or as a household — with custom form fields, headshots, and conflict dates picked on a calendar. Branded confirmation emails go out automatically. When it's time to decide, run callbacks, keep notes, and promote your picks straight to the cast.
Everyone who signs up joins your talent pool, a permanent roster that carries over season to season. Returning performers never start from zero, and your theater keeps a searchable history of every person who's ever auditioned.
- Public audition sign-up links, no performer accounts needed
- Household sign-ups for youth and family programs
- Callback rounds and one-click promotion to the cast
- A talent pool that persists across every show and season
Rehearsals and attendance that respect real life
Build rehearsal calendars and schedule views, mark which cast members are required for each rehearsal, and export the schedule so everyone can add it to their own calendar. Take attendance as present, absent, or late, and watch approved audition conflicts automatically appear as excused.
Across a run, you build a season attendance history for each person — the kind of record that makes casting and scheduling decisions easier the next time around. It all lives on the same profiles as everything else, so rehearsal scheduling isn't a separate silo.
Costumes, props, and set pieces in one inventory
Build a costume plot by act and scene with a per-cast-member checklist and acquired status, using the measurements already on file from auditions. Keep "props needed" lists per show and link each item to your inventory once it's acquired. Track set pieces with photos and storage locations so nothing gets rebuilt because no one could find it.
Underneath it all is a shared costume inventory, props inventory, and set piece tracking system with photos, descriptions, storage locations, sub-categories, and full check-in/check-out history. Tag your storage boxes with QR or NFC codes and scan them to see what's inside, bulk-import items from CSV, and upload photos in batches.
- Costume plots by act and scene with acquired-status checklists
- Props-needed lists linked to inventory when items are found
- Photos, storage locations, and sub-categories for every item
- QR/NFC box tag scanning and CSV bulk import
- Complete check-in and check-out history
Volunteers and production teams
Community theater runs on volunteers, so managing them is a first-class part of the workspace. Create volunteer teams per show, define roles with dates, times, locations, and slot counts, and share a public sign-up link so people can claim their own shifts. Add manual sign-ups when someone catches you in the lobby, and export the whole schedule to CSV or XLSX.
For your leadership, the Team plan adds up to five team members with per-member module access controls — so your costume designer sees costumes, your volunteer coordinator sees volunteers, and everyone works from the same source of truth.
The program, and everything that feeds it
When the show is finally on its feet, the program builder turns your accumulated data into a printable, foldable 5.5"x8.5" PDF booklet. Cast bios are auto-assembled from the profiles performers filled out themselves, and your scene list is already there. What used to be a frantic opening-week project becomes a review-and-print step.
That's the payoff of managing the whole season in one place: by the time you need the program, the work is mostly done, because every earlier step quietly contributed to it.
Priced for community theater budgets
You can start free with no credit card — up to 50 inventory items — which is enough to run your first auditions, cast a show, and try the workflow end to end. Pro is $20/month or $200/year for unlimited inventory, and Team is $30/month or $300/year, adding up to five team members with module access controls on top of everything in Pro.
There's no per-show fee and nothing to install. It's built specifically for the way community and youth theaters actually work — not adapted from generic project-management or ticketing software.
Run your whole season — auditions to strike — in one workspace.
Start free — no credit card requiredFree plan includes auditions, casting, planning, and up to 50 inventory items.
Frequently asked questions
What does community theater management software actually cover?
Stage Manager Suite covers the full season: auditions, casting, a persistent talent pool, rehearsal scheduling and attendance, costume plots, costume/props/set inventory, volunteer scheduling, production teams, and a printable program — all sharing the same data in one workspace.
Do I have to use every feature?
No. Each module works on its own, so you can start with just auditions or just inventory and add more as you need it. Because everything shares one workspace, adopting another module later means your existing data is already there to build on.
How does information move between modules?
Data you collect once is reused everywhere. Audition sign-ups become cast members, measurements feed costume plots, conflict dates shape rehearsal attendance, and submitted bios assemble into the program — with no exporting or re-typing between steps.
Can multiple people on our team use it?
Yes. The Team plan supports up to five team members with per-member module access controls, so each person sees the parts of the production they're responsible for while everyone works from the same records.
Is it built specifically for community theater?
Yes. Every feature is designed around how community, youth, and school theaters actually run a season — from household audition sign-ups to volunteer shift links to half-letter program booklets — rather than being adapted from generic business software.
How much does it cost to get started?
It's free to start with no credit card, including up to 50 inventory items. Pro is $20/month or $200/year for unlimited inventory, and Team is $30/month or $300/year for Pro plus five team members.