Stage manager rehearsal report template
A clear report gives the director, designers and production team a shared record of what happened and what needs attention next. Capture decisions and owners while they are fresh, then send a concise, dated summary after rehearsal.
Best for: Documenting rehearsal progress, production notes and assigned follow-ups. Download the PDF to print, or upload the companion CSV to Google Sheets in your own account.
The PDF contains a filled illustrative example. To use the companion CSV in Google Sheets, upload it to a spreadsheet in your own account. These are downloads, not hosted Google templates.
How to use this worksheet
Open with the facts
Record the date, call and release times, room, rehearsal focus and attendance. List absences or late arrivals factually, following your organization’s privacy practices.
Separate decisions from requests
Summarize scenes or sequences worked, then record each change, question or outstanding need as its own note. Avoid paraphrasing a discussion as an approved decision unless it was confirmed.
Assign a next step
Give each follow-up a named owner and due date when possible. Distribute the report to the agreed production list, and carry unresolved items into the next report.
Rehearsal Report worksheet
Working copy / Example report| Category | Note / action | Owner | Due date / status |
|---|---|---|---|
| Attendance | All called actors present except Maya Chen (arrived 6:12 pm); notified SM before call. | Stage manager | Logged |
| Work completed | Blocked Act I, Scene 3 through the entrance after the letter. Reviewed transition into Scene 4. | Director / cast | Complete |
| Decision | The letter will be preset on the stage-left table before the scene begins. | Props lead | Preset for next call |
| Outstanding | Confirm whether the practical lamp can remain lit during the transition; check sightlines from row H. | Lighting designer | Before Thursday run |
| Next call | Thursday, 6:30–9:30 pm; Act I run. Cast called for all of Act I. | Stage manager | Notice sent |
Example entries above are illustrative. Replace them with confirmed production facts; do not circulate example names or details as real report data.
When the paper worksheet is not enough
Keep call times alongside your team’s rehearsal plan with Stage Manager Suite rehearsal schedules. Explore Rehearsal schedules ↗