Stage Manager Suite
Start free
Cast Management Software for Community Theater
Once a show is cast, the real coordination begins: matching people to roles, tracking which scenes they are in, keeping everyone informed, and collecting the bios that end up in your program. Run that on group texts and a shared doc and you spend the whole rehearsal period herding details instead of directing.
Stage Manager Suite keeps your cast organized in one place. The performers you promote from casting become your cast list, complete with roles, scene tracking, groups, and notifications — and their information flows onward into your rehearsal schedule, costume plot, and printed program.
Roles, scripts, and scene tracking in one cast list
Assign each performer their role and track which scenes they appear in, so you always know who is in what. Scene tracking is the backbone of a smooth rehearsal period — it tells you who is required on a given night and who can have the evening off.
Because scene data lives with your cast list, it connects directly to your rehearsal schedules: setting the required cast for a rehearsal means choosing from the people and scenes you have already mapped, not rebuilding the information every time.
- Role assignments for every cast member
- Scene-by-scene tracking of who appears where
- A single source of truth that feeds rehearsal planning
Cast groups and notifications that reach the right people
Not every message is for the whole company. Organize your cast into groups — principals, ensemble, youth cast, or whatever fits your show — and send notifications to exactly the people who need them.
Targeted communication cuts the noise. When performers only get messages that apply to them, they actually read them, and you stop fielding "was that email meant for me?" questions.
Cast members submit their own bios
Chasing down cast bios is one of the most tedious jobs in community theater. Stage Manager Suite lets cast members submit their own bios directly, so you are not copying and pasting from a dozen emails at the last minute.
Those bios feed straight into your program builder, which auto-assembles the cast page for your printable booklet. The work your cast does entering their own information saves you hours at deadline.
One cast record that follows the whole production
The strength of managing your cast here is that nothing is siloed. A performer's headshot, bio, measurements, and role live on a single record that connects to every part of your production — from the costume plot checklist to attendance history.
Each cast member is also part of your theater's talent pool, so their information and history carry over to future shows. Manage a cast well this season and you make casting and organizing the next one that much easier.
How cast management works in Stage Manager Suite
The workflow picks up right where casting leaves off and carries your company through closing night.
- 1. Promote your picks from casting to build the cast list
- 2. Assign roles and track which scenes each performer is in
- 3. Organize cast groups and send targeted notifications
- 4. Invite cast members to submit their own bios
- 5. Let the data flow into rehearsals, costumes, and your printed program
Run your whole season — auditions to strike — in one workspace.
Start free — no credit card requiredFree plan includes auditions, casting, planning, and up to 50 inventory items.
Frequently asked questions
How does a cast list get created?
You build your cast list by promoting performers from the casting workspace. Their headshot, bio, measurements, and conflict dates come with them, so nothing has to be re-entered.
Can I track which scenes each cast member is in?
Yes. You can assign roles and track scene appearances, which tells you exactly who is required for any given rehearsal and connects directly to your rehearsal scheduling.
How do cast groups and notifications work?
You can organize your cast into groups — such as principals, ensemble, or youth cast — and send notifications only to the people who need them, so messages stay relevant.
Do cast members write their own bios?
Yes. Cast members can submit their own bios directly, which then feed into the program builder and auto-assemble your printed program's cast page.
Does cast information carry over between shows?
It does. Every cast member is part of your theater's talent pool, so their headshot, bio, measurements, and history carry over to future shows and seasons.
Is cast management free to start?
Yes. Casting and cast management are included in the free plan with no credit card required. Paid plans add unlimited inventory tracking and team member access.