Stage Manager Suite
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Rehearsal Scheduling Software for Community Theater
A rehearsal schedule is a promise you make to a room full of volunteers who have day jobs, families, and other commitments. Get it wrong — call people who aren't in the scene, forget a conflict someone flagged at auditions — and you burn goodwill you can't easily earn back.
Stage Manager Suite builds your rehearsal calendar on top of the data you already have. It knows who is in your show from casting, it knows the conflicts performers picked at auditions, and it turns that into schedule views, calendar exports, and attendance sheets that keep everyone on the same page.
Conflict-aware rehearsal scheduling
The hardest part of scheduling isn't picking dates — it's picking dates that work. When performers flag their conflicts during audition sign-up, those dates carry straight through to your rehearsal planning, so you see availability before you commit a call.
Approved audition conflicts automatically show as excused on the matching rehearsal, which means you are never wondering whether someone's absence was expected. The schedule and the attendance sheet tell a consistent story.
Rehearsal calendars and schedule views your cast can actually read
Create rehearsal calendars for your show and share them as clean schedule views, so your cast and crew always know where to be and when. When plans change — and they always do — you update once instead of resending a dozen conflicting emails.
Need it in someone's personal calendar? Export rehearsals so performers can pull the schedule into the calendar app they already check, cutting down on the "wait, is there rehearsal tonight?" texts.
- Shareable schedule views for the whole company
- Calendar exports performers can add to their own calendars
- Update once and everyone sees the current plan
Required cast per rehearsal — call only who you need
Not everyone is needed every night. Set the required cast for each rehearsal so you are only calling the people in those scenes, respecting your volunteers' time and keeping your rehearsal room focused.
Because your cast list and scene tracking already live in the same workspace, marking who is required for a given rehearsal is a matter of selecting from people you have already cast — not rebuilding a roster from memory.
Attendance tracking across the whole season
Mark each performer present, absent, or late as rehearsals happen. Approved conflicts from auditions appear as excused automatically, so your attendance record reflects what really happened without extra bookkeeping.
Attendance builds into a season history for every person in your talent pool. When you are casting or recognizing reliable company members next season, you have an honest record of who showed up — not just a hazy sense of it.
- Present, absent, and late marking per rehearsal
- Approved audition conflicts shown as excused automatically
- Season-long attendance history per performer
How rehearsal scheduling fits your whole production
A rehearsal schedule doesn't stand alone. In Stage Manager Suite it draws on your casting decisions and feeds your production planning — so the same performers you scheduled are the ones on your costume plot and in your printed program.
- 1. Cast your show so the system knows who is in it
- 2. Build rehearsal calendars and schedule views
- 3. Set required cast per rehearsal
- 4. Share views and calendar exports with the company
- 5. Mark attendance and build a season-long history
Run your whole season — auditions to strike — in one workspace.
Start free — no credit card requiredFree plan includes auditions, casting, planning, and up to 50 inventory items.
Frequently asked questions
How does conflict-aware scheduling work?
Performers select their conflict dates during audition sign-up. Those dates carry into rehearsal planning, so you can see availability before scheduling, and matching conflicts automatically appear as excused on the rehearsal's attendance sheet.
Can performers add rehearsals to their own calendars?
Yes. You can export rehearsals so cast and crew add the schedule to the calendar app they already use, which cuts down on missed calls and last-minute questions.
Can I schedule only the people I need for a given night?
Yes. You can set the required cast for each rehearsal, so you only call performers who are in those scenes and respect everyone else's time.
How does attendance tracking work?
Mark each performer present, absent, or late for every rehearsal. Approved audition conflicts show as excused automatically, and everything rolls up into a season-long attendance history per person.
What if the schedule changes mid-production?
Update the rehearsal in your calendar once and your shared schedule views reflect the change immediately, so you are not sending competing emails or hoping everyone saw the latest version.
Is rehearsal scheduling free to try?
Yes. You can start free with no credit card. Paid plans add unlimited inventory tracking and team member access, but rehearsal scheduling and attendance are available from the start.